Do you write documents for business or government settings? Reports for upper management? Presentations for large groups?
If so, your reputation may be riding on the finished product.
When you absolutely have to get it right, it’s well worth hiring an editor to check your business writing before you deliver it.
Here’s an example of someone who did just that.
Several months ago, a woman who worked for the government approached me to edit two or three related documents that she was going to be presenting to her committee.
She told me that whenever the committee members had looked at her documents in the past, they always focused on any errors they found in spelling or grammar. It slowed everything down and distracted everyone from her message.
This woman was very confident in her content, but wanted the documents professionally edited so that:
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- She could present herself in the best possible light, without errors that would make her look bad to her peers and managers; and
- She could tell anyone who was nitpicking about wording or punctuation that she’d already had a professional look at it.
Of course, she didn’t have to tell anyone if she didn’t want to!
If you’re not accustomed to writing or if you’re worried that you’re too close to your document to see any potentially embarrassing errors, consider hiring an editor. An editor for business writing can simply proofread a document, if that’s all you want, or help with spelling, grammar, wording, and other aspects of style. (See descriptions of the types of edit you can ask for.)
Don’t feel bad if you think you need an editor. It turns out you’re in good company. Just this week I was browsing a blog about how to be an “authorpreneur.” This particular article was specifically about how to find a good copy editor for your book. As I read it, I realized that something in the last paragraph didn’t make sense. It seemed like a chunk of text was missing.
I contacted the blogger immediately to let him know about the problem.
It turns out that he had written a book entitled We, which he was referring to in the middle of a sentence. However, the title wasn’t italicized. So it looked like one sentence broke off before it was finished and a new fragment began with “We.” It was a tiny error, but it made the end of the blog confusing and distracted from the overall message, which was the necessity of finding a good copy editor. (Or maybe it helped drive home the point!)
The grateful response I got from the author was, “Oh, the irony!”
Not to worry. It happens to the best of us.